There is a simple reason why workflow management systems are increasingly popular: they produce noticeable results. Companies that rely on specialised software to organise and keep track of work activities and processes typically achieve productivity improvements across the board.
1) Establishing Access Control Based On Individual Duties
Since not all roles are the same within a project workflow, it follows naturally that effective workflow management software will allow setting different levels of user access. This makes it possible to keep each worker focused on their given duties without confusing them with excessive details, while allowing upper level management to keep a full overview of the project. It also provides a simple way to readjust roles or reassign tasks at any given time.
2) Automatically Pre-Filling Repetitive Forms
Menial tasks can needlessly chip away at the time and energy of a worker, especially when it’s repetitive work such as filling up forms. Luckily, a good workflow management system will support pre-filled forms, a feature that not only automates repetitive data entering duties but also reduces your human error rate.
3) Reporting Capabilities That Establish Accountability
Another great benefit of this kind of software is how easy it makes establishing workforce accountability. This is done through a set of reporting capabilities that output data regarding project performance in a myriad of charts and tables that make it very easy to determine who did what at a glance.
4) Clear Visualisation Of All Relevant Tasks
Checking the status of any given task is very easy to do through this kind of software, no matter how complex the workflow may be. It’s very convenient to check the progress of ongoing tasks, as well as set up e-mail alerts that automatically notify the worker meant to carry out a step in a task when the previous step has been marked as complete.
5) Keeping Workflow Patterns Adjustable And Flexible
Not all workflows are the same… and for some companies, workflows can turn out to be incredibly complex, multi-tiered and outright confusing. This can easily lead to many communication issues and project slowdowns in a classic office setting but workflow management software lets you keep things clear and flexible all the way through.
6) Process Simplification Through Intuitive Graphic Models
Effective data visualisation is a powerful way to break down complicated subjects and allow managers to keep an eye on the big picture. Through intuitive graphic modelling, workflow management systems make it very simple to keep a solid perspective on a project no matter how many departments are involved or how complex the steps in the process can be.
Would you like to know more about workflow management software and learn how it can add to your bottom line and help you save time? Tell us about your project and we’ll be happy to provide you with more details.