Your information lost and stolen, your business damaged!
Your partners, contractors and business users require access to your sensitive information to fulfil their responsibilities. Your prospects and customers may also receive commercially sensitive information including quotes, proposals, designs and reports. You may require users to login to your network or internet portal to ensure only the intended users can obtain this information. But what do they do with it once they've got it?
While files are available and being used they are trivial to copy and transmit. While most of this activity may be legitimate, your most valuable business information is out of your control and can be used for inappropriate and business threatening purposes, potentially on a massive scale; without you even knowing!
Out of ignorance or accident documents and emails can easily be:
- Forwarded to the wrong "John Smith"
- Redistributed by users "unaware" of the NDA obligations
- "Archived" by someone who is moving on to a new company
- Inappropriately edited / altered
Disgruntled employees, opportunists or remote hackers may:
- Maliciously forward documents to a competitor
- Alter or remove key business information
- Sell employee or customer information to criminal/dubious organisations
- Steal your product designs, manufacturing processes or methodologies
Information Rights Management (IRM)
Firewalls, access controls and encryption can help prevent hackers and other illegitimate users from gaining access, but do nothing to control what legitimate users do with the data.
Information Rights Management (IRM) solutions can protect your documents even while they are in use. The power of IRM comes when the documents are actually opened in applications such as Word, PowerPoint, Excel, or Adobe Reader. The IRM technology first determines the user's identity and then applies policy based controls to limit what the user can do with a document, such as print, edit, cut and paste or even screen grab the content.
As the access rights are stored in the server and not in the document, the user's rights can be changed even after the document has been delivered. Users who no longer require access to your information can have their rights revoked completely, so they can no longer open the content; effectively allowing you to 'recall' documents.
How does IRM work?
A central server is used to manage users, policies and encryption keys. A desktop component is required wherever the protected documents are to be created or used. This component confirms the identity of users, obtains their rights from the central server and then controls the users' interactions with the secured documents, all the while recording user activity.
Note: The detailed capabilities of each IRM vendor implementation can vary significantly.
Why Oracle IRM?
While we have the experience of working with other IRM solutions, Oracle's unique document control capabilities make Oracle IRM the best of breed for secure collaboration. This makes it our solution of choice for:
- Executive and director level communications
- Partner communication and collaboration
- Mergers and acquisitions
- Company restructuring activities
- Research and development
How we can help you
We have extensive experience in deploying Oracle IRM and the technical project management expertise to:- identify your information security needs
- manage product installation and configuration
- foresee, avoid and overcome obstacles
- perform business and system integration
- develop and deliver customised user training
- ensure the solution delivers the intended business outcomes
Please contact us to discuss your requirements.
